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Media Production Facilities

Media Production Facilities/Locations

Room # Type
B-205
Whisper Room 1 & 2
B-206
Audio Edit 1
B-207
Animation Lab
B-208
Video Edit Suite 1
B-209
Video Edit Suite 2
B-210
Video Edit Suite 3
B-211
Video Edit Suite 4
B-212
Video Edit Suite 5
B-215
Audio Edit 2
G-207
Equipment Cage
G-215
Studio C
G-217
Production Control Room 2
G-220
Studio B
G-221
Large Audio Edit
G-222
Production Control Room 1
G-223
Master Control Room
G-224
Studio A
G-225
Events Hall (Studio D)
G-301
Green Room
G-310
Black Box Theater
G-320
Production Office Area
G-26
Foley Studio
1-225
Computer Lab
1-226
Documentary Edit Suite 1
1-228
Video Edit 7
1-229
Audio Edit 3
1-230
Video Edit 8
1-231
Voice Over Booth
1-232
Documentary Edit Suite 2
1-233
Video Edit 9
1-234
Computer Lab
1-243
Screening Room
1-246
Production Control Room 3
1-303
Black Box Control Room
2-220
Newsroom
2-200 A
News Graphics Room
2-200 B
News Video Edit Suite
2-200 C
News Control Room
2-200 D
News Voice Over

How to reserve a media production facility

Production facility access will only be granted with a valid reservation. Reservations can be made online at https://webcheckout.qatar.northwestern.edu/webcheckout/pir/login. Log in using your Northwestern NetID and password and select Production Locations.

A list of all non NU-Q community members (if any) who will be present at the time of the reservation must be included under the notes section of the reservation. All visitors must sign in at the security desk and surrender a valid government-issued ID. Visitor badges must be clearly visible at all times when in public areas.

Only one production facility per person can be reserved/checked out at any given time. Reservations can be extended if no other reservations are pending. A 30-minute grace period is given for anyone else to reserve the room after which a new reservation can be made by the exiting user for the same room.

Access a reserved room

Security Guards are not permitted to open any studios or editing suites, even if you have a reservation.

Studio access

After making a reservation online through Webcheckout, pick up a Reservation Access Card from the equipment cage during opening hours. Please note that studio Reservation Access Cards can ONLY be picked up during equipment cage opening hours. For weekend studio reservations, a Reservation Access Card needs to be picked up before end of business on Thursday.

Reservations will only be held for 30 Minutes after the start time. If no one picks up a Reservation Access Card, the room will be available for use by another user even if the original reserved user shows up.

VO booths, edit suites, foley access

After making a reservation online through Webcheckout, pick up a Reservation Access Card from the equipment cage during opening hours.

Outside of equipment cage operating hours (evening/weekends/term breaks), report to the VIP (Sidra-facing) entrance security desk to check out a Reservation Access Card and surrender a valid NU-Q ID. Proof of room reservation is required. Proof of reservation can be done through the VIP security desk iPad or via a copy of the reservation confirmation email from Webcheckout only.

Reservations will only be held for 30 Minutes after the start time. If no one picks up a Reservation Access Card, the room will be available for use by another user even if the original reserved user shows up.

Access card return

Reservation Access Cards must be returned at the end of your reservation time. A new reservation is required to continue to use the suite. After a 30-minute grace period, you can make a new reservation and then surrender your NU-Q ID with security to get the Reservation Access Card back.

During out-of-office hours, building security guards are instructed to ask you to leave the room at the end of your reservation time.

Usage guidelines & training

Students, faculty, staff, and alumni must first attend an edit suite, VO booth and foley orientation training in order to have access to those facilities. Training is conducted in all 100-level production classes and can be scheduled on an individual or group basis by emailing production@qatar.northwestern.edu.

Students must follow the prescribed workflow outlined in the Production and Digital Media Workflow document at all times. Failure to adhere to the workflow will result in loss of edit suite reservation privileges until another Orientation training session has taken place.

Preventative maintenance of Production facilities will take place over the semester and result in facilities being taking offline for short periods of time.

On an annual basis, editing suite and whisper room technology changes may take place and orientation training sessions will need to be refreshed.

No files should ever be saved on the desktop or on the local storage of the machine. Machines are regularly erased of all data. Only files saved on the ISILON storage will be kept. We recommend that everyone keeps a backup of all their data on a personal hard drive.



Production facility rules

  • Students must clearly display their NU-Q ID at all times.
  • All visitors must sign in at a security desk and surrender a valid Government Issued ID. Visitor badges must be clearly visible at all times.
  • No food or drink is allowed in any production facilities (bottled water is the only exception).
  • Editing suites and studios must be cleaned and left in the same state they were found upon completion of their use. Nothing should be left in these spaces.
  • Report any damaged or non-functioning items to a member of Production and Digital Media Services staff or email production@qatar.northwestern.edu.
  • Security guards are not permitted to open any studios even if you have a reservation. A Reservation Access Card must be checked out from the Equipment Cage during opening hours. For weekend reservations, the card must be collected before end of business on Thursday.  Failure to do so will result in cancellation of your reservation.
  • Only ONE Production room per person can be reserved/checked out at any given time.
  • Reservations will only be held for 30 Minutes after the start time. If no one picks up a Reservation Access Card, the room will be available for use by another user even if the original reserved user shows up.
  • The person who reserved an editing suite should match the NetID used to log into the machine. When working in groups, a shared projects folder can be created by request, email production@qatar.northwestern.edu.
  • Reserving Production facilities on behalf of other NU-Q students or non NU-Q community members is not permitted.
  • Reservation Access Card MUST BE RETURNED at the end of your reservation time. A new reservation is required to continue to use the suite. Security guards are instructed to ask you to leave the suite at the end of your reservation if you do not return to the VIP security desk.
  • Covering of any windows is not permitted.
  • No files should ever be saved on the desktop or on the local storage of the machine. Machines are regularly erased of all data. Only files saved on the ISILON storage will be kept.

Failure to adhere to any of the above rules will result in a penalty/fine, suspension, or permanent loss of production equipment and facility usage privileges, and/or the requirement to repeat any Orientation Training Session.

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