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Traveling with Media Equipment

University-sponsored travel

Traveling with Production Department equipment is limited to official university-sponsored travel. Students may not check out equipment for personal travel at any time.

Faculty, staff, and students traveling under a university-sponsored travel program must specify the need for production equipment. Students should also follow the Travel Application process, including Risk Assessment approval. After submitting the Travel Application and receiving approval from the Dean's Council, trip leaders should contact production@qatar.northwestern.edu to discuss equipment needs.

Once the Travel Request Form has been submitted and approved, the borrower should reserve the equipment through Webcheckout, indicating the date and time of pick-up to secure the equipment's availability. Equipment Cage staff will amend the return date of the equipment per the duration of the approved travel request.

The trip leader is required to contact the local Film Commission or Film Development office of their destination to obtain approval for specified filming locations. A copy of the correspondence must be submitted to production@qatar.northwestern.edu before equipment checkout is granted. A database of International Film Commissions can be found at http://www.afci.org/film-commissions. Other countries not found in this database can be found under a web search.

The trip leader must schedule and attend a group checkout and check-in session by emailing production@qatar.northwestern.edu.

Equipment can be checked out individually or in groups based on the trip leader's requirements. If the trip leader requires all equipment to be checked out as one complete group, then the trip leader will take full liability for all equipment that is checked out.

Students should clear all fines with the Production Department to check out equipment.

 

PRE-APPROVED EQUIPMENT FOR TRAVEL

BRAND

MODEL

Canon

700D

Canon

5D Mark III

Canon

5D Mark IV

Canon

6D

Canon

6D Mark II

Go-Pro

Hero 3+

Go-Pro

Hero 6

Ricoh

4K 360 Camera

Canon

Speedlite 580EX 2

Litepanel

LP Micro

Aladdin

Bi-Flex 1

Canon

Canon EF 100mm f/2.8 MACRO

Canon

Canon EF 85mm USM f/1.8

Canon

Canon EF 50mm USM 1.4

Canon

Canon EF 100-400mm

Canon

EF 70-200mm 2.8 L IS II USM

Canon

EF 24-70mm 2.8 L II USM

Canon

EF 16-35mm 2.8 L III USM

Manfrotto

700RC2

Manfrotto

128LP

Manfrotto

Befree

Manfrotto

MVK 500

Sachtler

FSB6

Roland

R26

Zoom

H4N

Voice Technologies

VT506 Video

Azden

SGM1000

Shure

Shure Microflex Lavalier Mic

Sanken

Sanken COS-11DBP

K-Tek

KEG-150

Rycote

Super ShieldKit

UNIVERSITY SPONSORED TRAVEL Request form (LOG IN WITH NETID)

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