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Reinstatement from MLOA

Process for Reinstatement from MLOA

Step 1: Apply for Reinstatement From MLOA

After the MLOA has been in effect for at least two academic semesters (the semester in which it was granted and following semester) students may complete and submit both the Request for Reinstatement from Medical Leave of Absence form and medical documentation (see below) by the deadline for each semester (see below). 

Step 2: Contact Counseling and Wellness 

Schedule an interview with Counseling and Wellness for reinstatement.  Students must provide documentation from their treating physician of:

  • a diagnosis
  • medications and current treatment
  • treatment efforts and resolutions of underlying issue(s) that necessitated the leave of absence
  • description of student's readiness to manage an academic course load and safely function in the NU-Q community and what, if any, conditions will apply to the student's reinstatement.  

In order for Counseling and Wellness to speak to students' health care provider(s) and to the Director of Student Affairs, students are requested to sign and date an Authorization To Release/Exchange Confidential Information.  

Approximately 5 business days following the completion of Step 2, Counseling and Wellness will make a recommendation regarding students' physical and/or psychological readiness to return to the university to the Assistant Director of the Student Experience. 

Step 3: Determination

The Director for the Student Experience will make a determination regarding reinstatement based on the recommendation provided by Counseling and Wellness. Reinstatement is based on student readiness to manage an academic course load and safely function in the NU-Q community. Once the request is approved, the Director for the Student Experience will notify the student in writing of the determination, remove the hold on the student account and notify the appropriate NU-Q departments of the change in status. If the reinstatement is denied, the determination may be appealed (see below).

Step 4: Complete the Former Student To Re-Enter Form

If reinstatement is approved, complete the FRET Form (Application for Former Student to Re-Enter) and submit it to Student Records.

Deadlines for Reinstatement

Applications for reinstatement and all supporting documents must be completed and submitted to Counseling and Wellness according to the deadlines below (6 weeks prior to the first day of the anticipated semester of return). Applications for reinstatement will NOT be considered after 5pm on the day of the deadline.  

Semester of Return Application for Reinstatement Deadlines
Fall 2021 July 18, 2021
Spring 2022 November 23, 2021
Summer 2022 April 10, 2022
Fall 2022 June 19, 2022
Spring 2023 November 21, 2022
Summer 2023 April 9, 2023


If reinstatement is denied, the student may appeal the determination to the Assistant Dean for the Student Experience (or their designee) in writing within three (3) business days of the decision. The appeal should be made in writing and should set forth the basis for the appeal. The Assistant Dean for the Student Experience (or their designee) shall review the record and any additional information submitted by the student and render a decision within ten (10) business days of receiving the appeal. The decision by the  Assistant Dean for the Student Experience (or their designee) shall be final. The Assistant Dean for the Student Experience (or their designee) may extend the time limit for their decision as necessary.

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