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Usage & Priority

Who can check out equipment?

The following people may check-out and use Northwestern University in Qatar media equipment:

  • NU-Q students
  • NU-Q faculty
  • NU-Q staff

Students, faculty, and staff can check-out equipment at any time of day during the equipment cage operating hours, as long as they are checking small equipment items, or have a valid reservation.

All students working in groups should list all group members’ names in the note field of their reservation on WebCheckout. All group members should be present during the check-out and all members must sign the Equipment Checkout Form in order for the equipment liability to be shared among the group members.

Alumni

NU-Q recognizes the importance and value in continuing to develop knowledge and skills after graduation. Therefore, it offers exclusive benefits to all NU-Q alumni:

NU-Q alumni can use NU-Q production equipment, studios, and post-production facilities for a period of TWO years after graduation* for specific projects on a case-by-case basis by filling out an Alumni Special Request Form.

Alumni special requests must adhere to the following criteria:

  • The intended project must be non-commercial**
  • All crew members using equipment and/or facilities are current NU-Q students, alumni, faculty, or staff members who have been trained to use said equipment by a member of NU-Q Production and Digital Media Services department.
  • The intended scheduled use of equipment and/or facilities must not conflict with ongoing classes
  • All project details are provided, consisting of a full crew list, project schedule, script (if applicable), a brief summary of the project, and project budget

Community members

Non-NU-Q community members are not permitted to check-out or use Northwestern University in Qatar media equipment. Checking-out equipment on behalf of other NU-Q students or non-NU-Q community members is not permitted.


*The period of eligibility for alumni begins May 1 on the year of graduation and ends on May 1 two years later.

**Non-commercial means: Not primarily intended for or directed towards commercial advantage or monetary compensation (for profit).

Priority of Use

Equipment required for class instruction has priority over any equipment reservation or usage. During periods of class instruction, certain equipment types may be offline for up to the first eight weeks of the semester or until all class instruction is complete. Equipment access is based on the following priority:

1. First priority

During fall and spring academic semesters, students currently enrolled in Production classes at NU-Q have first priority usage.

  • First Priority - students who are currently enrolled in a class whose syllabus has specified the use of Production equipment or facilities.
  • First Priority - students who have been awarded Studio 20Q grants and have attended a pre-production meeting with the Production and Digital Media Services department. See: Studio 20Q top tab for more information.

2. Second Priority

Second priority includes faculty, staff, and alumni.

  • Second Priority - students who are not currently enrolled in a class whose syllabus has specified the use of Production equipment or facilities.
  • Second Priority - faculty, staff, and alumni have access to equipment on a first come, first served basis.

Equipment reserved for classroom use and student usage takes precedence over any second priority check out.

Studio 20Q grant holders who wish to use any production equipment or facilities must adhere to the following requirements: 

  • Schedule a pre-production meeting with Production and Digital Media Services department by emailing production@qatar.northwestern.edu. It is advised that the producer, director, and cinematographer for the project attend this meeting.
  • Submit a full production schedule detailing proposed shooting and post-production dates.
  • Submit a crew list. All crew members using equipment or facilities should be current NU-Q students, faculty, staff, or alumni who have been trained to use said equipment by a member of Production and Digital Media Services Department.
  • Submit an equipment list. The equipment list is subject to approval depending on current class usage and skill set of the proposed production team.

Production and Digital Media Services can offer training sessions for specific equipment types needed for your project and can offer onset etiquette and protocol training for crew members who have not taken a production class. 

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