Traveling with Media Equipment
University-sponsored travel
Traveling with Production Department equipment is limited to official university-sponsored travel. Students may not check out equipment for personal travel at any time.
Faculty, staff, and students traveling under a university-sponsored travel program must specify the need for production equipment. Students should also follow the Travel Application process, including Risk Assessment approval. After submitting the Travel Application and receiving approval from the Dean's Council, trip leaders should contact production@qatar.northwestern.edu to discuss equipment needs.
Once the Travel Request Form has been submitted and approved, the borrower should reserve the equipment through Webcheckout, indicating the date and time of pick-up to secure the equipment's availability. Equipment Cage staff will amend the return date of the equipment per the duration of the approved travel request.
The trip leader is required to contact the local Film Commission or Film Development office of their destination to obtain approval for specified filming locations. A copy of the correspondence must be submitted to production@qatar.northwestern.edu before equipment checkout is granted. A database of International Film Commissions can be found at http://www.afci.org/film-commissions. Other countries not found in this database can be found under a web search.
The trip leader must schedule and attend a group checkout and check-in session by emailing production@qatar.northwestern.edu.
Equipment can be checked out individually or in groups based on the trip leader's requirements. If the trip leader requires all equipment to be checked out as one complete group, then the trip leader will take full liability for all equipment that is checked out.
Students should clear all fines with the Production Department to check out equipment.
PRE-APPROVED EQUIPMENT FOR TRAVEL
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Cameras, Lenses and Tripods |
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Equipment Description |
Model |
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DSLR camera |
Canon 700D with 18-135mm lens and 32 GB SD card |
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DSLR camera |
Canon 5D Mark III with 24-105mm lens and 64 GB SD Card |
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DSLR camera |
Canon 5D Mark IV with 24-105mm lens and 128 GB SD card |
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DSLR camera |
Canon 6D with 24-105mm lens and 32 GB SD card |
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DSLR camera |
Canon 6D Mark II with 24-105mm lens and 32 GB SD card |
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Action Camera |
GoPro Hero 6 (includes frame, case & a 64 GB MicroSD card) |
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Action Camera |
GoPro Hero 11 (incl. mounting buckle, case & 64 GB MicroSD) |
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GoPro Accessories |
Chest and Head mount, Jaws mount, Gooseneck, Suction mount |
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360 Camera |
Ricoh 4K |
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Prime Lens |
Canon EF 100mm f/2.8 MACRO |
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Prime Lens |
Canon EF 85mm USM f/1.8 |
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Prime Lens |
Canon EF 50mm USM 1.4 |
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Zoom Lens |
Canon EF 70-200mm 2.8 L IS II USM |
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Zoom Lens |
Canon EF 24-70mm 2.8 L II USM |
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Zoom Lens |
Canon EF 16-35mm 2.8 L II USM |
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Tripod |
GorillaPod |
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Tripod |
Manfrotto MVK 500 |
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Tripod |
Manfrotto BeFree |
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Phone Holder |
SmallRig All-in-One Video Basic Kit |
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Lighting |
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Equipment Description |
Model |
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Camera Flash |
Canon Speedlite 580 EX2 |
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On-Camera Light |
Litepanels MicroLED |
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Light Panel |
Aladdin Bi-Flex Single Light fixture (includes one stand) |
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Audio |
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Equipment Description |
Model |
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Audio Recorder |
Zoom H4n includes one 16 GB SD Card and plastic case |
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Phone Mic |
Shure MV88+ |
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Phone Lavalier Mic |
Rode Smartphone Mic (mini-jack to lightning cable is not included) |
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Lavalier Mic (XLR) |
Shure MX184 Microflex Supercardioid Lavalier Microphone |
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Lavalier Mic (XLR) |
Sanken COS-11DBP (Omni-directional) |
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Shotgun Mic (XLR) |
Azden SGM1000 |
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Lavalier Mic for DSLR |
Voice Technologies VT506 Mic |
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Shotgun Mic for DSLR |
Rode VideoMic NTG |
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Boom Pole |
K-Tek KEG-150 |
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Windshield |
Rycote Supershield (Deadcat if required) |
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Cables |
Long and Short XLR Cable |