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Travel Safety

NU-Q encourages its students to participate in educational experiences abroad. All travel however, regardless of destination, brings a certain level of inherent risk. The University takes extremely seriously its responsibility for the health and safety of students travelling for study purposes. To help mitigate risk for our student travelers, NU-Q regularly monitors world health, safety and security events using a variety of assessment sources and links approval of student international travel to U.S. Department of State (U.S. DOS) Travel Advisory and Centers for Disease Control and Prevention (CDC).

NU-Q strongly recommends that you familiarize yourself with the following information prior to planning your trip.

Winter travel guidelines 2020

For anyone who leaves – or has already left – Qatar, you will need an exceptional return permit to reenter. Your sponsor (parents or QF) has to apply for the permit and only after you leave Qatar. QF will apply for the permit for QF sponsored international students. If you are a QF sponsored international student currently in Qatar and plan to travel over the winter break, please notify Ahmad Alony in Student Affairs no later than December 16, 2020. For the Class of 2024 QF sponsored international students, please continue to plan your arrival to Doha with Fred Silva.

To apply for the permit, you will need to provide the following information to Ahmad. Please submit the following as soon as possible:

  1. The flight ticket with a ticket number, showing the departure from the embarkation city to Qatar
  2. A copy of the page from your passport with the Qatar exit stamp
  3. A copy of your boarding pass/ticket departing Qatar
  4. A completed health questionnaire. Please include any available supporting documentation for a medical condition.

(Qatar Portal requirement dictates that maximum file size for b) and c) not to exceed 200 KB each.)            

Unfortunately, the amount of time for the permit to be issued is unknown and unpredictable; it could be a few days, a few weeks, or over a month. As a result, you may not be able to return as initially planned and will be forced to change your return flight. Please ensure that your airline will allow for changes in your flight booking. The exceptional entry permit is valid for one month after the issuance date. 

You should also anticipate hotel quarantine when returning to Qatar. Please note that Discover Qatar has strict cancellation policies and will not accept any hotel amendments unless the airline cancels your flight, or you test positive for COVID-19. For QF sponsored international students returning after December 31, we do not know if QF will continue to process hotel quarantine reservations.

It is also important that you monitor Qatar’s reentry and quarantine requirements while traveling since they can change quickly. We will also be monitoring the site and providing any updates we become aware of on the website. I would encourage you to bookmark (Student Travel Webpage pending) to check for any updates.

Also, please remember that the university will be closed from December 24, 2020, to January 2, 2021, and some staff may be difficult to reach. During this time, we will continue to update the website as necessary.

⇒ COVID-19 INFORMATION AND UPDATES

HIGH RISK DESTINATIONSUS-DOS-Travel-Advisory.png

NU-Q sponsored trip approvals are considered following referral to U.S DOS Travel Advisory and CDC. Student travel to U.S. DOS rating Level 4 (Do Not Travel) or CDC Warning Level 3 designations is prohibited, although exceptions may be granted. Students planning to visit countries under a U.S. DOS Travel Advisory Level 3 (Reconsider Travel) must seek approval from NU-Q.

To request approval, Students and Trip Leaders are obliged to submit a Travel Permission Request (see sample) at least two months prior to planned departure date. The International Risk Assessment Committee will review the plan and make a recommendation to the Office of the Dean. Read the Travel Permission Request Guideline.

Travel approvals are contingent on timely risk assessments. NU-Q reserves the right to cancel an approved trip due to changes in the destination health and safety risk levels and/or events that could seriously expose travelers to danger.

INDEPENDENT TRAVELERS

Students traveling on their own are responsible for the planning and coordination of travel. Students traveling on their own must complete a Risk Management Plan (see sample). For more information, please read the Student Travel Protocol.

24/7 SUPPORT WHILE TRAVELING

NU-Q has a duty of care to ensure any student University-related work or study activity is safe and supported throughout where needed during unexpected and avoided emergencies. NU-Q provides support to students traveling abroad on NU-Q sponsored trips when they need assistance during unexpected and unavoidable emergencies such as accidents, security incidents, illness, death or life-threatening illness of an immediate family member, fire damage or natural disasters. More information related to emergency response procedure and roles and responsibilities can be found in the Emergency Support Procedure.

GlobalRescue.png24/7 medical and security response services can be used in Qatar or while abroad. All NU-Q students are registered with Global Rescue, and the offered services can be used at any time.

Find more information about Global Rescue, offered services and app/website guidelines:

INTERNATIONAL TRAVELER HEALTH INSURANCE

Students in NU-Q sponsored trips benefit from health insurance provided by NU-Q. Students must provide accurate trip data to their trip administrators in order for them to acquire the most adequate insurance plan. Questions related to coverage should be directed to the NU-Q Health & Wellness Counselor.

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