Northwestern University in Qatar

Media Production Facilities/Locations

How to reserve a media production facility

Production facility and Studio access will only be granted with a valid reservation. Reservations can be made online at https://webcheckout.qatar.northwestern.edu/patron/. Log in using your Northwestern NetID and password and select Post Production Facility or Production Studio Space.

For the reservation of Audio Recording Studio, the user should email Production and Digital Media Services at production@qatar.northwestern.edu indicating the purpose and time of usage.  

A list of all non NU-Q community members (if any) who will be present at the time of the reservation must be included under the notes section of the reservation. All visitors must sign in at the security desk and surrender a valid government-issued ID. Visitor badges must be clearly visible at all times when in public areas.

Only one production facility per person can be reserved/checked out at any given time. Reservations can be extended if no other reservations are pending. A 30-minute grace period is given for anyone else to reserve the room after which a new reservation can be made by the exiting user for the same room.

Access a reserved room

During Equipment Cage opening hours, go to the Equipment Cage in G-207 to check out a Reservation Access Card and turn in a valid NU-Q ID/Wildcat ID.

Outside of Equipment Cage operating hours (evening/weekends/term breaks), report to the VIP entrance Security Desk to check out a Reservation Access Card and turn in a valid NU-Q ID.

Please note, that only valid NU-Q IDs are acceptable, and proof of reservation is required. Proof of reservation can be done only through the VIP Security Desk iPad or by showing a copy of the reservation confirmation email from Webcheckout and Production.

Reservation Access Card for post-production facilities must be returned at the end of the reserved time. After 30 minutes of wait time, you can make a new reservation and collect the Reservation Access Card again.

Reservation Access Card for studios must be returned at the end of the reserved time.

Usage guidelines & training

For authorization to use Production facilities, students must first attend an Edit Suite, Voice-Over Booth, or Audio Recording Studio Orientation training during in-class instruction. Production Facility training is limited to in-class delivery as part of the syllabus or curriculum only.

Outside-of-class facilities training will only be conducted in the case of extenuating circumstances, where a student cannot attend the in-class training provided by a Production and Digital Media Services department member. In these cases, at the discretion of the faculty, faculty members may request training on behalf of the student by emailing a request to the Production Department at production@qatar.northwestern.edu before training can be scheduled. Once a training request has been received, the Production Department will schedule the training based on the availability of the facility and training staff. In all cases, Webcheckout authorization will be available to the trained individual(s) within 24 hours.

Students cannot request individual/group training.

Students must follow the prescribed workflow outlined in the Production and Digital Media Workflow document. Failure to adhere to the workflow will result in a penalty or loss of reservation privileges.

Preventative maintenance of production facilities will occur over the semester, resulting in facilities being taken offline for short periods.

No files should be saved on the desktop or the local storage of the production computers. Machines are regularly erased of all external data. Only files saved on the ISILON storage will be kept. We recommend that everyone keeps a backup of all their data on a personal hard drive.

Production facility rules

• Faculty, staff, and students must clearly display their NU-Q ID at all times.
• All visitors must sign in at one of the security desks and turn in a valid government-issued ID.
• No food or drink is allowed in any of the production facilities (bottled water is the only exception and must be kept on the floor.)
• Edit suites and studios must be kept clean and left at the completion of their use in the same condition they were in before the use. No trash or personal properties should be left in these spaces.
• Report any damaged or non-functioning items to a member of the Production and Digital Media Services staff or email production@qatar.northwestern.edu
• During Equipment Cage opening hours, go to the Equipment Cage in G-207 to check out a Reservation Access Card and turn in a valid NU-Q ID/Wildcat ID.
• Outside of Equipment Cage operating hours (evening/weekends/term breaks), report to the VIP entrance Security Desk to check out a Reservation Access Card and turn in a valid NU-Q ID.
• Only one production room per person can be reserved/checked out at any given time.
• Reservations will only be held for 30 Minutes after the start If no one picks up a Reservation Access Card, the room will be made available to other users.
• The person who reserved an editing suite should use their NetID to log into the When working in groups, a shared projects folder can be requested by email to production@qatar.northwestern.edu.
• Reserving production facilities on behalf of other NU-Q students or non-NU-Q community members is not permitted.
• Reservation Access Card must be returned at the end of your reserved time. For post-production facilities, a new reservation is required to continue to use the facility.
• No files should be saved on the desktop or on the local storage of the machine. Machines are regularly erased of all external data. Only files saved on the ISILON storage will be kept.
  •  

  Failure to adhere to any of the above rules will result in a penalty/fine, suspension, permanent loss of production equipment and facility usage privileges, and/or the requirement to repeat the Orientation training session(s).