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Travel Funding, Planning and Procedures

 

Funding and expenses

Some student trips have components that are funded by NU-Q. When NU-Q decides to fund a trip, typically the airfare, accommodation, and group transportation and group meals will be covered. Visa fees, individual meals and transportation, and incidental expenses are not covered. Students must also contribute 500 QAR towards the trip. Students on financial aid may request to have the fee waived and for a small stipend for the anticipated incidental expenses.

Planning & Procedures

School wide planning

Travel programs for the academic year must be appropiate planned in advance. See below example of planning timeline: 

Timeline.JPG

Travel Authorization

In order to fully encourage and expedite NU-Q sponsored student travel, trip leaders and student travelers must follow the Student Travel Protocol. Appropriate planning and authorization is essential with deadlines observed and all travel is contingent on:

Special Circumstances

Although according to the Student Travel Protocol. travel programs for the academic year must be planned in advance, NU-Q is also cognizant of the need to be nimble in a limited number of unanticipated trips, involving changing circumstances, news developments or others. These trips are contingent on reasonable time for internal financial, travel and other support. Safety issues and visa approvals are beyond the control of NU-Q personnel, so any such travel should always consider the possibility of outside blockages. Students and faculty should also be advised to mitigate possible disappointment. NU-Q will diligently try to accommodate a limited number of such trips--with specific funds set aside for them

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