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Traveling with Media Equipment

University-sponsored travel

Faculty, staff, and students traveling under a University-sponsored travel program must specify the need for production equipment. Students should also follow the Travel Application process, which includes approval from Risk Assessment. After submitting the Travel Application and receiving approval from the Dean’s Council, trip leaders should contact production@qatar.northwestern.edu to discuss equipment needs.

The trip leader is required to contact the local Film Commission or Film Development office of their destination in order to obtain approval for specified filming locations. A copy of the correspondence must be submitted to production@qatar.northwestern.edu before equipment check-out is granted. A database of International Film Commissions can be found at http://www.afci.org/film-commissions. Other countries not found in this database can be found under a web search.

The trip leader is required to schedule and attend a group check-out and check-in session by emailing production@qatar.northwestern.edu.

Equipment can be checked out on an individual or group basis based on the trip leader’s requirements. If the trip leader requires all equipment to be checked out as one complete group, then the trip leader will take full liability for all equipment that are checked out.

Students should clear all fines with the Equipment Cage in order to check out equipment.

Students who will not be returning directly to Qatar after the university-sponsored trip and who:

  • wants to keep the equipment - fill out a separate Travel Request Form specifying the details of the second trip, or
  • does not want to keep the equipment - check out the equipment as part of a group so that the equipment can be returned by the other member(s).

All equipment checked out should be returned by the person(s) who signed the Equipment Checkout Form. Returning equipment for other people is not permitted and will result in a fine.

NON UNIVERSITY-SPONSORED TRAVEL

Faculty, staff, and students wishing to travel outside the State of Qatar with pre-approved travel equipment must fill out an online Travel Request Form no later than ONE WEEK prior to their departure

Students traveling with non-pre-approved equipment must fill out an online Travel Request Form THREE WEEKS prior to departure and request a travel letter from the Qatar Foundation for customs clearance when returning to the State of Qatar. 

All requests must detail the location(s), the purpose of the trip, and dates of travel along with a brief description of the project signed by a trip advisor/sponsor, faculty member, or by the Director of Production and Digital Media in order to reserve equipment.

Failure to complete these requirements will result in the cancellation of your reservation and the ability to take equipment out of the country.

PRE-APPROVED EQUIPMENT FOR TRAVEL

BRAND

MODEL

Canon

700D

Canon

5D Mark III

Canon

5D Mark IV

Canon

6D

Canon

6D Mark II

Go-Pro

Hero 3+

Go-Pro

Hero 6

Ricoh

4K 360 Camera

Canon

Speedlite 580EX 2

Litepanel

LP Micro

Aladdin

Bi-Flex 1

Canon

Canon EF 100mm f/2.8 MACRO

Canon

Canon EF 85mm USM f/1.8

Canon

Canon EF 50mm USM 1.4

Canon

Canon EF 100-400mm

Canon

EF 70-200mm 2.8 L IS II USM

Canon

EF 24-70mm 2.8 L II USM

Canon

EF 16-35mm 2.8 L III USM

Manfrotto

700RC2

Manfrotto

128LP

Manfrotto

Befree

Manfrotto

MVK 500

Sachtler

FSB6

Roland

R26

Zoom

H4N

Voice Technologies

VT506 Video

Azden

SGM1000

Shure

Shure Microflex Lavalier Mic

Sanken

Sanken COS-11DBP

K-Tek

KEG-150

Rycote

Super ShieldKit

TRAVEL Request form (LOG IN WITH NETID)

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