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FAQ

How do I get an official transcript?

An official transcript is the University's certified statement of your academic record. The official transcript is printed on security sensitive paper and contains the University seal and signature of the University Registrar.

Please contact Student Records for more information or further assistance.

Guide for obtaining the official transcript: 

Current students

Alumni

How do I get an unofficial transcript or access my grades?

This is the procedure for accessing your grades and generating your unofficial transcript.

  1. Log into CAESAR using your NETID and password.
  2. Click on Academics Records. Then View Grades to access grades for a term or click View Unofficial Transcript.

    view-grade-view-transcript.png
  3. For viewing the unofficial transcript, ensure that you specify the report type as Unofficial Qatar Transcript. Then click on Submit.

    How-to-generate-unofficial-transcript_September-2018-TEST-1.jpg

    Note: You should allow pop-up on your browser for your transcript to generate.

How do I add a course using CAESAR self-service?

  1. Log into CAESAR and click on the Manage Classes tile from the Student Homepage
  2. Click on Shopping Cart and Enroll in your left-hand menu. If more than one term is available, select the appropriate term. The Shopping Cart - Add Classes to Shopping Cart page appears.
  3. Enter a 5-digit class number in the Class Nbr field provided and press the Enter button (or press the "Search" button to access the Add Classes-Enter Search Criteria page to search and select a course). If the class has a related component(s), such as a lab, the Add Classes-Select Classes to Add-Related Class Sections page appears.

    Note: You must register for lab sections with the lecture. You cannot register for lab sections independently. Select the section(s) you want and press the "Next" button. If the class has no related sections, or if you've just selected a related section, the Add Classes-Select Classes to Add-Enrollment Preferences page appears.
  4. You have now successfully added this class to your shopping cart. You have been returned to the Add Classes-Select Classes to Add page, which now displays a confirmation message and the contents of your shopping cart.
  5. Repeat the steps above to add additional classes to your Shopping Cart or press the Proceed to Step 2 of 3 button to move to the confirmation stage of the enrollment process.
  6. The Add Classes-Confirm Classes page displays the classes you've selected from your shopping cart to add at this time. Confirm your selections and click the Finish Editing button.
  7. When your transactions have been processed, the Add Classes-View Results page appears. Successful enrollments will display a green checkmark next to the class, and unsuccessful enrollments will display a red 'X' next to the class. If a class addition or swap is unsuccessful, Errors will be displayed in the Message field.
  8. Press the Add Another Class button to add another class.

How do I drop a course using CAESAR self-service?

  1. Log into CAESAR and click on the Manage Classes tile from the Student Homepage.
  2. Click on “Drop Classes” in the left-hand menu. The Drop Classes page appears. [Note: drop periods are controlled by the academic calendar. If you see a message on your page noting that "None of your classes can be dropped at this time". You are likely outside of the window where students are allowed to drop classes. If you have a question regarding the drop dates, please contact your academic advisor or Student Records Office.
  3. Select the the class(es) you wish to drop by clicking in the check-box to the left of the class(es) you are dropping and press Drop Selected Classes. The Drop Classes–Confirm Your Selection page appears.
  4. Review the page to confirm the course(s) you wish to drop. Press Finish Dropping to complete the drop transaction or press Cancel to exit without dropping your class(es). 
  5. If the action is successful, CAESAR will display Success in the Message field. If the drop is unsuccessful, an Error will be displayed in the Message field. Press My Class Schedule to review your new schedule.

Note: It is important to check and update your telephone, address and emergency contact information. Please access that information at the appropriate link under the Profile tile and follow the instructions provided.

How are appointment times assigned by term for registration?

Below are the classifications used for determining the academic level at NU Qatar from the undergraduate catalog for your reference.

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Fall Term:

All appointment times are assigned by Academic Level.

The appointment time for the Fall term is assigned by the total number of units earned at NU Qatar including the Spring in progress units and excluding summer units and or cross-registration units if any.

Spring Term:

All appointment times are assigned by Academic Level.

The appointment time for the Spring term is assigned by the total number of units earned at NU Qatar including any transfer credit from a post-secondary institution(s) or test credits that have been already posted on the NU Qatar transcript, but it excludes the Fall in progress units and cross-registration units if any.

Summer Term:

All returning students will have the same appointment time to register on a first-come, first-served basis.

How to register online using CAESAR self-service?

Part 1: You must first update your contact information

To do this, see the FAQ item on How do I change my contact information?

Part 2: Register

  1. Log into CAESAR
  2. From the Student Home Page, click Manage ClassesMC.png
  3. Click on "Shopping Cart and Enroll" in your left-hand menu. 

    Enter a 5-digit class number in the Class Nbr field provided and press Enter.

    OR

    Press Search to access the Shopping Cart – Enter Search Criteria page to search and select a course. Select the section(s) you want and press Next. The Shopping Cart - Select classes to add - Enrollment Preferences page appears.

    shopping.png
    Search-crit.jpgcourse-options.jpg
  4. Keep adding the 5-digit class number in the Class Nbr or continue searching until you have all your preferred classes in your shopping cart.
  5. Confirm your class selections, click to mark beside the courses you would like to enroll in, and press Enroll then Finish Enrolling button.

    click-block.pngFinish.png
  6. When your transactions have been processed, the Shopping Cart–View Results page appears. Successful enrollments will display a green check mark next to the class, and unsuccessful enrollments will display a red X next to the class. 

     

    final.png

How do I change my contact information or Emergency Information?

  1. Login to CAESAR with your NETID and password
  2. Click the Profile tile.

    Profile.png
  3. Click My Phone Numbers or Emergency Contacts

    phone-and-EMERG.png
  4. Proceed with any necessary changes by editing, deleting or adding information. Make sure you click Int to be able to edit the telephone field. Also make sure you click preferred for one of your phone numbers and one of your phone type is Cellular with your Qatar mobile number. Once you are finished, click Save.

Phone.jpg

How do I verify if I have a hold and to view it using CAESAR?

  1. Log into CAESAR with your NETID and password.
  2. From the Home Page, click on the Tasks tile. 
  3. The next page will display all of your holds along with information on how to remedy them.

Note: You must get a registration hold lifted before you will be able to register for courses.

How do I get an enrollment verification letter?

You can request for an enrollment verification letter by sending an email to studentrecords@qatar.northwestern.edu. The letter can be released to you or to third parties with appropriate written authorization.

How do I view my major and declared minor(s)/certificate(s) on CAESAR?

  1. Click on Academics Records

Click on Academics Records        2. Click on Enrollment Verification

Click on Enrollment Verification 

  1. Complete the “Select Processing Options” fields as per your preference, then click “Submit

Click “Submit”

Once you click submit, you will see a screen similar to the below. Under the academic plan you will see your declared minor(s)/certificate(s). Please note the academic plan of “Media Industries and Tech” will display for students pursuing Bachelor of Science in Communication and “Journalism, Media, Intgr Mktg” will display for students pursuing Bachelor of Science in Journalism. 

View academic plan

How do I view CTEC (course evaluation)?

Learn more: View information about how to submit a CTEC (course evaluation).

How to process transfer credit evaluation?

Consult your academic adviser before deciding to take a course for transfer credit. Upon completion of the course, have a final, official transcript sent from the offering institution to:

Northwestern University in Qatar
Student Records
Office #G-111 or G-117, P.O. Box: 34102
Education City
Doha, Qatar

Once the transcript is received, it will be evaluated by the NU-Q transfer credit evaluation committee and the credit will be articulated to your record. You may then view the entry on CAESAR. If the awarding institution is a non-US university, students are required to get their transcripts evaluated by an international credential evaluation agency like WES or ECE and submit an official credential evaluation report for possible transfer credits.

How to re-enter NU-Q after a leave of absence?

Students who have been away from the University (not registered in courses) for one or more semester(s) of the academic year must file an Application for Former Student to Re-Enter, also called a FRET form, to re-enter. Students are not required to file the application if they have completed spring semester classes and intend to return in the fall. The application must be approved by the Associate Dean of Academic Affairs in order to be processed.

The completed and signed application should be received by Student Records six weeks before the first day of registration of the semester of return or before the first day of classes of the semester in which readmission is requested.

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