Traveling with Media Equipment
University-sponsored travel
Traveling with Production Department equipment is limited to official university-sponsored travel. Students may not check out equipment for personal travel at any time.
Faculty, staff, and students traveling under a university-sponsored travel program must specify the need for production equipment. Students should also follow the Travel Application process, including Risk Assessment approval. After submitting the Travel Application and receiving approval from the Dean's Council, trip leaders should contact production@qatar.northwestern.edu to discuss equipment needs.
Once the Travel Request Form has been submitted and approved, the borrower should reserve the equipment through Webcheckout, indicating the date and time of pick-up to secure the equipment's availability. Equipment Cage staff will amend the return date of the equipment per the duration of the approved travel request.
The trip leader is required to contact the local Film Commission or Film Development office of their destination to obtain approval for specified filming locations. A copy of the correspondence must be submitted to production@qatar.northwestern.edu before equipment checkout is granted. A database of International Film Commissions can be found at http://www.afci.org/film-commissions. Other countries not found in this database can be found under a web search.
The trip leader must schedule and attend a group checkout and check-in session by emailing production@qatar.northwestern.edu.
Equipment can be checked out individually or in groups based on the trip leader's requirements. If the trip leader requires all equipment to be checked out as one complete group, then the trip leader will take full liability for all equipment that is checked out.
Students should clear all fines with the Production Department to check out equipment.
PRE-APPROVED EQUIPMENT FOR TRAVEL
BRAND |
MODEL |
Canon |
700D |
Canon |
5D Mark III |
Canon |
5D Mark IV |
Canon |
6D |
Canon |
6D Mark II |
Go-Pro |
Hero 3+ |
Go-Pro |
Hero 6 |
Ricoh |
4K 360 Camera |
Canon |
Speedlite 580EX 2 |
Litepanel |
LP Micro |
Aladdin |
Bi-Flex 1 |
Canon |
Canon EF 100mm f/2.8 MACRO |
Canon |
Canon EF 85mm USM f/1.8 |
Canon |
Canon EF 50mm USM 1.4 |
Canon |
Canon EF 100-400mm |
Canon |
EF 70-200mm 2.8 L IS II USM |
Canon |
EF 24-70mm 2.8 L II USM |
Canon |
EF 16-35mm 2.8 L III USM |
Manfrotto |
700RC2 |
Manfrotto |
128LP |
Manfrotto |
Befree |
Manfrotto |
MVK 500 |
Sachtler |
FSB6 |
Roland |
R26 |
Zoom |
H4N |
Voice Technologies |
VT506 Video |
Azden |
SGM1000 |
Shure |
Shure Microflex Lavalier Mic |
Sanken |
Sanken COS-11DBP |
K-Tek |
KEG-150 |
Rycote |
Super ShieldKit |